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Microsoft 2-Step Enrollment

NOTE: This only works when you're on the FGSD network (this won't work via VPN).

These are instructions on how to enroll in 2-step authentication for Microsoft (this is mandatory to set up). You may have already done this for Google, but Microsoft requires this for their own authentication, so please continue if you have not already done this for Microsoft.

Please go to this link and log in like you normally would (with your email address and the password associated with that email):


You'll see:


Enter your email address and click on Next.

You'll then see:


Enter your password and click on Sign in.

This prompt means you'll need to set up 2 step verification. Click on Next (if you don't see this screen, please see the text just after this picture in the instructions):


IMPORTANT NOTE: If you DID NOT see that prompt, but rather a prompt asking which phone number to send the code to (or if it's asking for a code/prompt from your phone app), that means that you've either already done this (provided the phone number it's suggesting to text to matches yours), or it could mean someone else did this for you (ie: a hacker) in which case you must call us at ext 4529 (or 503-359-2415) so we can make sure to remove the wrong 2 step authentication and add yours instead. If you have already done this, and you're signed in after it sends you the code and you verify, there's no need to proceed, unless you want to make any changes or add another authentication method.

ALSO NOTE: This multifactor enrollment only works while you're IN DISTRICT (with your device directly on one of our networks). This will not work if you are off-site or connected through a VPN.

The App Method (default):

You'll see this screen:


To continue with the Microsoft Authenticator app setup, please download the 'Microsoft Authenticator' app on your cell phone (do NOT sign into it... just download it). The icon looks EXACTLY like this:
 
(if the icon doesn't look like that, it's probably a different authenticator app, and won't work for the next steps).


Then click on Next on the computer prompt.

You'll now see this:

Follow the prompts on the screen. You'll want to make sure notifications are allowed for the app (it prompts you when you (or anyone) is trying to log into your account with your email). If notifications are disabled, the app pairing might fail.

You'll basically open up the Microsoft Authenticator app on your phone (allow notifications when it prompts you for it), click on the + icon on the top right and select 'Work or school account', and then click on the Scan QR Code option. Click on Next on the computer prompt.

You'll then see this:


You can now scan your QR code with the Microsoft Authenticator app (the picture of the code above is an example code... it won't work for you. You must scan your own code that is on your computer screen).

Once it's added to your app successfully, you'll click on Next on the computer prompt. You'll now see this screen:


The computer screen will show a number to match on your phone. On your phone, a notification should prompt you to open the authenticator app and you'll enter the same number you see on your computer screen (provided you're actively logging into something). It'll look something like this:



Once you enter the matching number and click on Yes, you should see this:

Click on Next.



Now you are done with setting up authentication on your device. It's recommended you add in an additional method to secure your device (this will be required when you need to change your password in the future. To save time later, you can do this ahead of time). To do so simply go back to the link at the beginning of these instructions and add an additional method. Instructions for adding additional methods are here: https://fgsd.jitbit.com/helpdesk/KB/View/48144749-how-to-view-change-your-microsoft-multifactor-authentication-information

The Phone method (Microsoft might be phasing this out, this method is not recommended):

When you see this screen:
Click on the option at the bottom that says "I want to set up a different method".
You'll now see this:


Select Phone from the dropdown:

Then click Confirm

You'll now see this:

Enter your phone number in the field, choose if you would rather get a call or a text from this number, and finally click on Next.

You'll now see this:

Enter the code you receive from your text in the field here and click on Next.

You'll then see this:

Click on Next to complete the process. It's recommended you add in an additional method to secure your device (this will be required when you need to change your password in the future. To save time later, you can do this ahead of time). To do so simply go back to the link at the beginning of these instructions and add an additional method. Instructions for adding additional methods are here: https://fgsd.jitbit.com/helpdesk/KB/View/48144749-how-to-view-change-your-microsoft-multifactor-authentication-information


Microsoft 2FA/MFA FAQ:


  • Why does FGSD have Microsoft accounts?
    • Our core directory service runs on Microsoft software, so when a user account is created it starts as a Microsoft account.

  • My FGSD Google account is really a Microsoft account?
    • No, not exactly. Information from our core Microsoft directory service is used as the source to create a corresponding Google account for all staff.

  • What is my username and password for my FGSD Microsoft account?
    • The username and password for your FGSD Microsoft account is exactly the same as your FGSD Google account.

  • I already set up 2-Step Verification for my FGSD Google account. Do I still need to set up 2-Step Verification for the corresponding Microsoft account?
    • Yes, all staff members need to set up 2-Step verification in both systems, Google and Microsoft, as they are separate systems.

  • When will I use the Microsoft 2-Step service for my account?
    • Depending on the 3rd party software or service used in the district, we may need to leverage the Microsoft 2-Step Verification service instead of the Google service for authentication. Some vendors only support one or the other, so we need to have both ready to use.
    • For almost all staff it will be fairly transparent, as the software or service will simply redirect to the appropriate authenticator (Google or Microsoft) to let you use the software or service.

  • Can I use a hardware key for authentication (Yubikey, FIDO2, etc.)?
    • Yes, but not for the initial multifactor setup process. Use the app or phone methods listed above first (you can even use your desk phone if you prefer but do note that you'll only be able to authenticate when by your desk phone), then you can go to the same link listed above and Add a hardware key and follow those prompts.

  • When do I need to set up 2-Step Verification on my FGSD Microsoft account, and what happens if I don't set it up?
    • Please set up 2-step verification for your FGSD Microsoft account as soon as possible, as any delay could lead to issues accessing FGSD digital resources, or your account may get suspended at some point.

  • Ok, enough blah, blah, blah, how do I set up 2-Step Verification for my FGSD Microsoft Account?
    • Please read through the following Knowledge Base Article that details the steps to follow to set up 2-Step verification on your FGSD Microsoft account, and then at your earliest convenience please follow the steps to get the security feature enabled for your account.

  • Who do I contact if I have problems setting up 2-Step Verification for my FGSD Microsoft account?

For more help, please call us at ext 4529 or 503-359-2415

Creation date: 4/26/2022 1:10 PM      Updated: 10/18/2023 2:21 PM
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